Meeting policy settings – Designated presenter role mode
This is a per-user policy. This setting lets you change the default value of the Who can present? setting in Meeting options in the Teams client. This policy setting affects all meetings, including Meet Now meetings.
Currently, you can only use PowerShell to configure this policy setting. You can edit an existing Teams meeting policy by using the Set-CsTeamsMeetingPolicy cmdlet. Or, create a new Teams meeting policy by using the New-CsTeamsMeetingPolicy cmdlet and assign it to users.
To specify the default value of the Who can present? setting in Teams, set the DesignatedPresenterRoleMode parameter to one of the following:
EveryoneUserOverride: All meeting participants can be presenters. This is the default value. This parameter corresponds to the Everyone setting in Teams.
EveryoneInCompanyUserOverride: Authenticated users in the organization, including guest users, can be presenters. This parameter corresponds to the People in my organization setting in Teams.
EveryoneInSameAndFederatedCompanyUserOverride: Authenticated users in the organization, including guest users and users from federated organizations, can be presenters. This parameter corresponds to the People in my organization and trusted organizations setting in Teams.
OrganizerOnlyUserOverride: Only the meeting organizer can be a presenter and all meeting participants are designated as attendees. This parameter corresponds to the Only me setting in Teams.
https://docs.microsoft.com/en-US/microsoftteams/meeting-policies-in-teams?WT.mc_id=TeamsAdminCenterC… Teams meetings: Presenter and attendee rolesBY LINUS CANSBY · In Teams meetings everybody are Presenters. With the presenter role you can mute others kick them out from the meeting or take over the meeting and start presenting. In larger meetings this can be a bit problematic. But now with a new feature you can select who should be a presenter and should be attendee, this is controlled from Meeting Options for your meeting. Earlier you were only able to control who could bypass the lobby in Meeting Options, read more about it here.
Roll out starts: mid-November Roll out completed: Late November
When you schedule your meeting in Outlook you have the option “Meeting Options”, click on that link while holding CTRL-button.
From Teams calendar you can also select Meeting options, but you have to send the meeting first. It is after you sent away the meeting invite you can see Meeting Options in the meeting.
Here you can select who should be a presenter (Who can present?).
Everyone (default) – This is the option that will be selected if you don’t change anything. Everyone in the meeting will be a presenter when they join.
People in my organization – People in the same Office 365 tenant as you will be presenters when they join the meeting
Specific people – Select who should be a presenter. You have to send the invite util you can select other presenters.
Only me – The egoistic choice but maybe the easiest.
Specific People
To select specific people send your invite first, then select the meeting options link. You can only select people from your organisation, not external attendees.
Select Specific People in the “Who can present”-dropdown (1).
Search for a participant (have to be invited to the meeting first (2). Or:
Use the drop down to select one or many presenters.
Change in an active meeting
If you have an active meeting and what to change a presenter to an attendee role instead first click on the People button.
Update You can reach Meeting Options from the People pane, click on the Manage permissions button and a web browser will open with Meeting Options. This is useful if you start a meeting with “Meet now”.Manage permissions is now available in active meetings
In the People pane select select More options (…) next to the person you want to make an attendee, then select Make an attendee. You will get an warning first, select Change on that to perform the change.
Roles in a meeting
CAPABILITY
ORGANIZER
PRESENTER
ATTENDEE
Speak and share video
Participate in meeting chat
Share content
Privately view a PowerPoint file shared by someone else
Take control of someone else’s PowerPoint presentation
Schoology’s integration with Microsoft Teams provides teachers and students with an easy way to create, access, and collaborate using Teams meetings within Schoology for remote learning.
This integration includes the following features:
Real-time sharing of audio, video, slides, chat, and your screen.
Teachers can hold live audio and video conferences with up to 250 participants.
Enable schools and organizations to deliver a high-quality learning experience to remote students.
The Teams Meeting app can be installed for courses from the Schoology App Center. Alternatively, system administrators can install the app for all courses.
This article covers the workflow for the Teams Meeting integration. Learn more about meetings in Microsoft Teams here.
Instructors can install the Microsoft Teams Meeting app from the Schoology App Center directly to each course they administer. System Administrators can install the app for all courses in their organization.
System Administrator installation guide
To install the app at the district level:
Click the App Center icon at the top of Schoology, then click App Center.
Locate the Microsoft Teams Meeting app and click the title. You can access it here.
Click Install App.
Click I Agree to the terms to continue with the installation.
To add the app to your school or organization, select the option to Add to Organization. Note: You can also install the app for specific school buildings. Find more information here.
You will be directed to Organization Apps to continue the installation.
Click Install/Remove to the right of the app title.
Select the option to install the app to All Courses.
Select Course adminsonly. Note: The app should be installed for instructors only. Students should not have access to the app.
Click Submit to complete.
Instructor installation guide
Note: If you do not have the permission to install apps, reach out to your Support Contact.
To install the app at the course level:
Click the App Center icon at the top of Schoology, then click App Center.
Locate the Microsoft Teams Meeting app and click the title. You can access it here.
Click Install App.
Select the desired course(s).
Select Course admins only. Note: The app should be installed for instructors only. Students should not have access to the app.
If you have the desktop app, click the Open Microsoft Teams prompt: Alternatively, click Join on the web instead to join the meeting in a separate tab in your browser. Note: Sign in to your Microsoft Team account in a separate browser tab or on the desktop app before joining a meeting.
You may be prompted to allow access to your microphone and camera. Click Allow.
Click Join now to enter the meeting.
To join a Teams Meeting from a mobile device or tablet:
Download the Microsoft Teams app and sign in to your account.
Click the meeting link located in the Schoology app.
Click the Share icon and Open in Safari to launch the Microsoft Teams app and automatically join the meeting. Above, the Microsoft Team meetings view on an iPad.
Alternatively, you can access Schoology from the mobile browser. Click the Teams Meeting link in Schoology to launch the Microsoft Teams app and automatically join the meeting.
To create an assignment, use the Add Materials button at the top of your Course Materials page. You can also access the Add Materials button from within a folder.
Click Add Materials.
Select Add Assignment.
Fill out the Create Assignment form.
Enter a Description. Here, you can enter directions your students will need to complete the assignment
Set a Due Date to place the assignment in the Course Calendar and Upcoming area. This will also enable Overdue notifications if a student fails to submit the assignment by the due date.
Select a Grading Category from the dropdown. If you do not select a grading category, it will default to Ungraded, and will not appear in your gradebook.
Select a Scale or Rubric from the dropdown menu. To learn more about grading scales and rubrics, see our article on Setting Up Your Gradebook.
Options Use Options to turn on/off the following features:
Use Individually Assign to only display the assignment to a specific member of the course or a grading group.
Align Learning Objectives to add a custom learning objective, common core, or state standard. Enterprise users: Once you have aligned your material with learning objectives, use the Mastery tool to track your students’ progress
Lock prevents students from making submissions. You may want to lock the assignment after the due date has passed.
Enable Submissions: Click the dropbox icon to provide an area for students to submit work. You can opt to disable submissions if the assignment does not require something in return from the student – for example, reading homework.
Published to student: opt to show or hide the assignment from the student view.
Grade Statistics displays the statistics for the assignments to students, which is located in an icon above assignment submissions.
Enable Comments: This allows students to comment on the assignment.
Copy to Courses: Copy the assignment with the current settings and options to another course.
Click Create to complete.
Assignment
Once you click Create, the description and any additional files or links will appear on the assignment, along with the Submissions and comment tools. From this screen, you can manage assignment submissions, grade students, and participate in the comments area.
Assignment Submissions
When a student makes a submission to an assignment, you will receive a notification at the top of Schoology:
The Submissions feature is located in the right column of the Assignment. You can also access it by clicking the Assignment listed in the Calendar. Use this area to manage student-submitted files.
Submitted files are organized by On Time and Late,based on the assignment’s Due Date. You can download or view each individual file, or you can download all assignments in a bulk .zip file.
Note: The Download All option has a limit of 500MB. If the cumulative size of all submissions to the assignment exceeds this limit, each submission can be downloaded individually from the document viewer.
Grading Assignments
Document Viewer
The Document Viewer enables you to view and/or annotate student assignment submissions directly through your Schoology account. To use the Document Viewer, click a submission.
In the Document Viewer, you can:
Comment and discuss in the right column.
View the date and time submitted for each submission.
Upload a file to the comment/discussion feed.
Highlight selected text.
Comment in the document.
Strikeout selected text.
Draw on the document.
Grade the assignment.
Download the file and save it on your computer.
Return the annotated/graded assignment to the student just by clicking Save Changes.
Note: The Schoology Doc Viewer supports the following file types: .doc, .docx, .html, .odt, .pdf, .rtf, .text, .ppt, .pptx, .swf, .xls, .xlsx, .mp3, .mp4, .mov, .wav, .wmv, and many more. The submission viewer does notconvert Apple Pages, Numbers or Keynote files, but you may download these submissions onto your computer. You cannot annotate all file types (media files, for example) using the Annotation tool bar.
Returning Assignments
The Submissions Viewer feature enables you to “return” assignments to students by clicking the Save Changesbutton in the bottom-right corner of a document. If you use a third-party annotation program, you can upload your revised document to the comments/discussion area to the right of the student’s submission.
If you plan to have students submit multiple revisions of the same assignment, you can leave comments in the right column, where you will see a history of submissions and comments.
You can delete any comments posted by you or the student. Simply hover the cursor to the far right of the comment and click X, then click Submit to confirm.
You can enter a grade directly on a submission in the upper-right corner of the document viewer.
When you click the Grade field, you can enter a grade based on the grading scale or rubric you selected while creating the assignment, along with a comment. The comment entered here will appear in the gradebook. It will also display in the student’s Grades area of the course if you check Showto Student. After entering a grade and a comment (optional), click Submit to save.
For those of you out there who need a little refresher, and for those of you just starting out (Welcome, by the way), we’ve put together a quick overview of navigating the platform that will be available here on the blog and in our Help Center.
Navigate Schoology Like a Pro
If you look up at the top of your screen, you’ll see three main areas — Courses, Groups, and Resources—and some icons and your name on the upper right. This top navigation is always available, no matter where you are on the site. Make sure to familiarize yourself with it, because you’ll be using it a ton. (If you are a system admin or have Advisor access, you might see an additional area called Tools).
And keep in mind that Schoology streamlines navigation. There are multiple ways to get basically anywhere you want to go, so don’t hesitate to try something new and see what happens.
Home Page
Your Home Page is where you will start every time you log into Schoology. There are two main tabs on your Home Page: Recent Activity and Course Dashboard. Depending on your preference, the Recent Activity tab is perfect for sending mass messages, posting updates, making calendar events, and the Course Dashboard is perfect for jumping directly into your courses.
There are two main components to your Recent Activity area:
Nearly everything on this page is clickable for quick and efficient navigation, so click away.
Central Column—This column shows a condensed feed of posts that relate to you, your courses, and your groups. It also enables you to post updates, announcements, and polls with files and links attached. (Pro tip! Posting an update or an assignment on the Recent Activity feed is a quick way to post to multiple places at once.)
Upcoming Feed—All your assignments, due dates, and calendar events are organized in chronological order.
The other tab on the home page (which might be your default) is the Course Dashboard. This is where you can navigate to your active courses, which for most teachers and students, is automatically populated based on your courses in the Student Information System (or SIS).
Your courses are your digital learning environments. This is where you will put learning content, grade materials, and communicate with your students. Your courses contain all your instructional items (e.g., files, assignments, and assessments) along with communication and organizational tools strictly associated with the course.
You can set up and organize your courses in many different ways. Your course materials can be set up by week, section, topic, whatever. You can even set up in what order your students must complete each item using the Student Completion feature for a self-paced approach to learning. However you decide to do it, consider one word of advice: Organize everything with folders. This makes it easier for both you and your students.
You can learn more about courses from our Help Center.
Groups
The Groups area can be used in many different ways — from professional development to book clubs — so the best way to learn about their potential is simply by exploring some of our Public Groups, like Schoology Educators. Basically, Groups are collaborative spaces where you can share ideas and resources, organize events, and connect with others.
Groups are a great way to build or expand your personal learning communities (PLCs) on a global scale.
You’ll notice that your Groups look very similar to Courses. Groups are more about communication, collaboration, and resource sharing. They can be set up for students, parents, and educators — basically for any group that needs to connect, collaborate, and communicate with others, enabling all members to work together for a variety of purposes.
You can find out more about Groups from our Help Center.
Resources
The Resources area is a centralized place where all of your instructional and shared Group materials are kept. It is a place where you can manage all your files, assignments, assessments, learning outcomes, and badges. Best of all, it has unlimited storage.
You can import files, create new resources, and copy or move them into any or all of your courses quickly. You can also share resources with your groups and download them from our Public Resources area. Course items, folders, and even entire courses can be copied in your resources for use on a later date.
If you use folders to organize everything in your courses, they will stay just as organized when you move them to your resources. If you don’t, everything will be loose and much harder to find and repurpose.
The Resources area has three main sections:
Left Side Navigation—This enables you to switch between your Personal, Public, and Group Resources. This is also where you can connect Resource Apps, like Google Drive and Microsoft OneDrive.
My Resources —These are your personal and shared resource collections (collections are kind of like different filing cabinets). You can switch between collections here
Main Window —This is where you can create, view, edit, and manage all your resources.
You can learn all about Resources in our Help Center.
Personal Profile
In the top right corner, you’ll see your name with a downward-facing arrow. By clicking on the arrow, you can modify your personal and account settings such as profile picture, privacy, notification settings (email, text, and push notifications), and more. This is also where you can see any received badges and your Portfolio(s).
You can learn more about managing your Account and Profile in our Help Center articles.
That’s pretty much all you need to know to start navigating Schoology like a pro. There is always more to learn, so make sure to check out our Help Center with step by step info on using the platform.
If you look up at the top of your screen, you’ll see three main areas — Courses, Groups, and Resources—and some icons and your name on the upper right. This top navigation is always available, no matter where you are on the site. Make sure to familiarize yourself with it, because you’ll be using it a ton. (If you are a system admin or have Advisor access, you might see an additional area called Tools).
And keep in mind that Schoology streamlines navigation. There are multiple ways to get basically anywhere you want to go, so don’t hesitate to try something new and see what happens.
Home Page
Your Home Page is where you will start every time you log into Schoology. There are two main tabs on your Home Page: Recent Activity and Course Dashboard. Depending on your preference, the Recent Activity tab is perfect for sending mass messages, posting updates, making calendar events, and the Course Dashboard is perfect for jumping directly into your courses.
There are two main components to your Recent Activity area:
Nearly everything on this page is clickable for quick and efficient navigation, so click away.
Central Column—This column shows a condensed feed of posts that relate to you, your courses, and your groups. It also enables you to post updates, announcements, and polls with files and links attached. (Pro tip! Posting an update or an assignment on the Recent Activity feed is a quick way to post to multiple places at once.)
Upcoming Feed—All your assignments, due dates, and calendar events are organized in chronological order.
The other tab on the home page (which might be your default) is the Course Dashboard. This is where you can navigate to your active courses, which for most teachers and students, is automatically populated based on your courses in the Student Information System (or SIS).
Your courses are your digital learning environments. This is where you will put learning content, grade materials, and communicate with your students. Your courses contain all your instructional items (e.g., files, assignments, and assessments) along with communication and organizational tools strictly associated with the course.
You can set up and organize your courses in many different ways. Your course materials can be set up by week, section, topic, whatever. You can even set up in what order your students must complete each item using the Student Completion feature for a self-paced approach to learning. However you decide to do it, consider one word of advice: Organize everything with folders. This makes it easier for both you and your students.
You can learn more about courses from our Help Center.
Groups
The Groups area can be used in many different ways — from professional development to book clubs — so the best way to learn about their potential is simply by exploring some of our Public Groups, like Schoology Educators. Basically, Groups are collaborative spaces where you can share ideas and resources, organize events, and connect with others.
Groups are a great way to build or expand your personal learning communities (PLCs) on a global scale.
You’ll notice that your Groups look very similar to Courses. Groups are more about communication, collaboration, and resource sharing. They can be set up for students, parents, and educators — basically for any group that needs to connect, collaborate, and communicate with others, enabling all members to work together for a variety of purposes.
You can find out more about Groups from our Help Center.
Resources
The Resources area is a centralized place where all of your instructional and shared Group materials are kept. It is a place where you can manage all your files, assignments, assessments, learning outcomes, and badges. Best of all, it has unlimited storage.
You can import files, create new resources, and copy or move them into any or all of your courses quickly. You can also share resources with your groups and download them from our Public Resources area. Course items, folders, and even entire courses can be copied in your resources for use on a later date.
If you use folders to organize everything in your courses, they will stay just as organized when you move them to your resources. If you don’t, everything will be loose and much harder to find and repurpose.
The Resources area has three main sections:
Left Side Navigation—This enables you to switch between your Personal, Public, and Group Resources. This is also where you can connect Resource Apps, like Google Drive and Microsoft OneDrive.
My Resources —These are your personal and shared resource collections (collections are kind of like different filing cabinets). You can switch between collections here
Main Window —This is where you can create, view, edit, and manage all your resources.
You can learn all about Resources in our Help Center.
Personal Profile
In the top right corner, you’ll see your name with a downward-facing arrow. By clicking on the arrow, you can modify your personal and account settings such as profile picture, privacy, notification settings (email, text, and push notifications), and more. This is also where you can see any received badges and your Portfolio(s).
You can learn more about managing your Account and Profile in our Help Center articles.
That’s pretty much all you need to know to start navigating Schoology like a pro. There is always more to learn, so make sure to check out our Help Center with step by step info on using the platform.
When creating a meeting link in Schoology, be sure to manage your meeting settings PRIOR to copying your link.
You have options to consider:
Do you want your students to bypass the lobby or wait to be admitted? Setting who can bypass the lobby to Only mewill ensure that only you, as the meeting organizer, can join the meeting directly. This will ensure that your students will need to wait in the lobby until you admit them into the meeting. This will stop students from joining the meeting unattended.
Who do you want to present? If you’re organizing a meeting with multiple attendees, you may want to assign roles to each participant to determine who can do what in the meeting. There are two roles to choose from: presenter and attendee. Presenters can do just about anything that needs doing in a meeting, while the role of an attendee is more controlled.
Below are the specific capabilities of each role:
Capability
Organizer
Presenter
Attendee
Speak and share video
X
X
X
Participate in meeting chat
X
X
X
Share content
X
X
Privately view a PowerPoint file shared by someone else
X
X
X
Take control of someone else’s PowerPoint presentation
X
X
Mute other participants
X
X
Remove participants
X
X
Admit people from the lobby
X
X
Change the roles of other participants
X
X
Start or stop recording
X
X
Below is a summary of the options you have available:
WHO CAN PRESENT
WHAT HAPPENS
Everyone
Anyone who has access to the meeting link will join the meeting as a presenter.
People in my organization
Only people in your org will be presenters. External participants will join as attendees.
Specific people
Only people you choose from the list of invitees will be presenters. Everyone else will join as attendees.
Only me
Only the organizer will be a presenter. All other participants will join as attendees.
Be sure to END the meeting instead of simply LEAVING the meeting. If not, the meeting could continue without you, which could end in inappropriate discussions that could ultimately be part of your recording.
End a Teams meeting for everyone in attendance
Meeting organizers have the option to end the meeting for all participants. If you’re a teacher, for example, this is a great way to make sure your students don’t hang around in your virtual classroom after you’ve left.
To end an in-progress meeting, go to your meeting controls and select More options > End meeting.
You’ll be asked to confirm. When you do, the meeting will end for everyone right away.
End a Teams meeting for everyone in attendance
Meeting organizers have the option to end the meeting for all participants. If you’re a teacher, for example, this is a great way to make sure your students don’t hang around in your virtual classroom after you’ve left.
To end an in-progress meeting, go to your meeting controls and select More options > End meeting.
You’ll be asked to confirm. When you do, the meeting will end for everyone right away.
HOW TO SET PRIVACY IN SCHOOLOGY SO THAT NO ONE CAN EDIT YOUR COURSE (Thanks to Tim Haynie- OHHS)
Go to Schoology and click on Course Options.
Then click Edit Privacy/ Course Settings
When that page opens, click on the top heading called Course Privacy Settings and find Materials on the list. Come across and click on the box labeled Course so that it turns green and is checked. This will keep anyone from editing your materials.
Scroll down to the heading Other Settings.
You will see the green boxes checked under All Members—click on the boxes under Course Admin Only. (unless you want your students to be able to edit your page!!)
From Teams calendar you can also select Meeting options, but you have to send the meeting first. It is after you sent away the meeting invite you can see Meeting Options in the meeting.
Here you can select who should be a presenter (Who can present?).
Update You can reach Meeting Options from the People pane, click on the Manage permissions button and a web browser will open with Meeting Options. This is useful if you start a meeting with “Meet now”.
Manage permissions is now available in active meetings
at the top of Schoology, then click App Center.
Note: The app should be installed for instructors only. Students should not have access to the app.
and Open in Safari to launch the Microsoft Teams app and automatically join the meeting.
> End meeting. 
Fayetteville PK8 